This procedure outlines the steps for NWOCA districts to follow to close the USAS month-end
 

 Month-End Closing

If all above steps are performed and totals all agree, you are in balance and may proceed.

Monthly Copy

MENU>MONTHEND

 %COPY-E-OPENIN, error opening NBA:[GLORE.TEST]ACCT.IDX;2 as input -RMS-E-FLK, file currently locked by another user

THIS IS AN ERROR CONDITION AND THE USER SHOULD INFORM NWOCA IMMEDIATELY

Provided no messages appears in the form described above, the user may proceed.

Monthly CD/Reports

Menu>MONTHLYCD

You will be prompted whether you want to generate the reports for NOW or LATER. (NOW would cause it to run immediately and LATER will run at night.) We recommend LATER to relieve load on the system during the day.


Please IGNORE the message at the end of the MONTHLYCD program that tells you to wait to run ADJUST until after MONTHLYCD has completed. This message is there for the benefit of the majority of the districts around the state who do not utilize monthly copy accounts. As long as you run MONTHLYCD from your "B" account you can set it run for later and still run ADJUST from your live account immediately.

www.nwoca.org/fiscdrom/xx

-xx meaning the two character abbreviation used for your districts archive account

ADJUST

YOU MUST NOT BE RUNNING ANY OTHER PROGRAMS FROM YOUR NORMAL ACCOUNT DURING THIS PROCESS (THAT INCLUDES THE WEB AND PAYROLL PROGRAMS!)

You are now closed for the month, proceed with your next month's financial transactions.