This procedure outlines the steps to be taken to close the USPS fiscal year in the Redesign

Cost of Life Insurance over $50,000

For an example and in depth discussion of the calculation process, refer to the Reporting Taxable Amount of Life Insurance Premiums

Month-End Closing

Quarter-End Closing

In the "Totals" section of quarter report, the gross and adjusted gross should balance using a manual calculation


- Annuities

Adjusted Gross Calculated

The Adjusted gross calculated should equal the adjusted gross amount from quarter report. This should be true for all adjusted gross figures in the "Totals" section.

Be sure to verify the electronic transfers of federal and Medicare payments as well. This should be true for every Payroll Item.

If errors are discovered, check employees that had exception processing during the quarter such as voided checks, error adjustments, manual changes made through Core/Adjustments. The Audit Trail Report (Reports/Report Manager/SSDT Audit Trail can be useful in identifying these problems.

  • Format-Choose format from drop down
  • Page Size-Choose from drop down.
  • Orientation-Choose from drop down (landscape or portrait)
  • Name- Default is Audit Report can be changed if desired.
  • Summary Report-If you only want a summary report click the box
  • Start Date- Enter a start date you wish to begin your audit from.        
  • End Date- Enter an end date you wish to process the report through.
  • Click Generate Report

Mobile employees could cause discrepancies.

Check all totals carefully for accuracy. If necessary, go to Core/Adjustments and add the appropriate number of ODJFS weeks.  

In order to upload the file you must have an ERIC account. To register for an account if you do not already have one click here.

STRS Advance Processing

Employees flagged as full-time must have at least 120 service days to be granted a full year of service credit toward retirement. Employees flagged as part-time will be given credit according to STRS rules outlined in the STRS Employer's Manual. If you are in doubt about an employee's part-time or full-time status, contact STRS and obtain a ruling.

These options can be run as many times as needed.

The Advanced Positions Report lists all advanced jobs for the district.

The Advance Fiscal Year to Date Report is the complete fiscal year-end report for all STRS employees.

The Non-Advanced Positions Report lists STRS employees whose jobs will not be advanced.

This option will flag all eligible jobs as in advance mode, set the system Advance Mode flag and the create the Advance Amount figure. Each time Outstanding Payables are processed for STRS the Advance Pay Back field will be increased by the advance amount figure paid. 

The STRS Advance FYTD Report, STRS Advanced Positions Report, STRS Non-Advanced Positions Report, and the STRSADYY06.txt report will be copied to the File Archive (under the YYYY - Fiscal Year Reports option) when the June YYYY posting period is closed.

Fiscal Year-End

Post Fiscal Year-End Closing

Restrictions during the advance:

  • Modifications cannot be made to certain fields on Position/Compensation records in the advance mode.
  • Certain Pay Types cannot be processed on advance jobs REG or IRR

After the advance is complete to find any discrepancies between what was contributed to STRS and what was reported on the advance submission tape file a report in the redesign, Reports/Check STRS Advance, can be ran to compare totals for each employee to those on the Advance Positions Report. Any employee showing a differing amount should be researched.

Any difference should be reported to STRS as a prior fiscal year correction if necessary.

Contact The Fiscal Team, or 419-267-2808, if you have any remaining STRS advance amounts removed from STRS Advance Configuration