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    9.  Families First Coronavirus Response Act (FFCRA):  For those employees that have received payments due to (FFCRA), these amounts need to be reported on the employee's W2.  These can be entered on the employee's Federal Payroll Item record or using Utilities/Mass Load.  For details on how this should be reported, click here.

    Note

    If you had COVID amounts in 2020, you will want to clear these fields.  You can do this on the individual's 001 Federal Record or send a request to mail_staff_fis@nwoca.org to have all of your COVID amounts cleared.


  •  10. W2 Configuration: System/Configuration scroll to find W2 Configuration. Complete all information under Contact Information, Submitter Information, and click the box for "Submitter Name and Address same as Company", then save.
    • The Submitter EIN is the Federal ID used when registering with Social Security Administration-Business Services Online (SSA-BSO)
    • The Submitter User Id is the unique Id assigned when registering with the Social Security Administration-Business Services Online (SSA-BSO)

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    29.  Families First Coronavirus Response Act (FFCRA):  For those employees that have received payments due to (FFCRA), these amounts need to be reported on the employee's W2.  These can be entered on the employee's Federal Payroll Item record or using Utilities/Mass Load.  For details on how this should be reported, click here.

    Info

    This amount will be placed in Box 14.


    Note

    If you had COVID amounts in 2020, you will want to clear these fields.  You can do this on the individual's 001 Federal Record or send a request to mail_staff_fis@nwoca.org to have all of your COVID amounts cleared.


  •  30. W2 Configuration: System/Configuration scroll to find W2 Configuration. Complete all information under Contact Information, Submitter Information, and click the box for "Submitter Name and Address same as Company", then save.
    • The Submitter EIN is the Federal ID used when registering with Social Security Administration-Business Services Online (SSA-BSO)
    • The Submitter User Id is the unique Id assigned when registering with the Social Security Administration-Business Services Online (SSA-BSO)
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    31. Dependent Care: If not using the Dependent Care Payroll Item type, enter the amount for Dependent Care benefits.

    Info

    This amount will be added to the total and taxable gross fields by any amount above the maximum ($5,000.00 if filing married or $2,500.00 if married filing separately) for any Payroll Item that taxes Dependent Care (Federal, Ohio, and City (if applicable).  This amount would only be entered under the 001 Federal payroll item. 

    Option #1:

    • Go to Core/Adjustments
      • Click Create
      • Find the employee by name or id
      • Under payroll item, choose Federal Tax, Code: 001
      • Set type to Dependent Care
      • Enter a transaction date within the current posting period
      • Enter the amount of dependent care
      • Description can be added if desired
      • Click Create

    Option #2:  

    • If the Dependent Care Payroll Item has been used during normal payroll processing no further action is necessary.



    Info

    These amounts will appear on the W2 in Box 10.


  •  32. Third Party Sick Pay:  There are two types - taxable and non taxable.  Please see the document called Third Party Sick Pay for further information.        
    • Taxable Sick Pay:
      • Go to Core/Adjustments
        • Find the employee name or ID
        • Choose the payroll item from the drop down 
        • Choose the type-Total Gross
        • Enter or choose a transaction date
        • Enter the amount of the third party pay
        • A description can be added (optional)
        • Click Save
      • Follow the same steps as above for the Applicable (taxable) Gross

        Warning

        These adjustments will need to be made on the 001, 002, city if honored, OSDI and Medicare records accordingly.  

        If Medicare tax was not withheld by the Third Party vendor then an Adjustments journal entry for Medicare-Amount Withheld will need to be processed. The board will pay the employee and employer amount and can ask the employee for reimbursement if desired.


    • Non-Taxable Sick Pay:
      • Go to Core/Adjustments
        • Enter the employee name or ID
        • Choose the payroll item from the drop down 
        • Choose the type-Third Party Pay
        • Enter a transaction date within the current posting period
        • Enter in the amount of the non taxable third party pay
        • A description can be added (optional)
        • Click Save

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