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This checklist outlines the steps to be taken to close USPS for the calendar year-end in the Redesign.


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Table of Contents

Month-End Closing

1.  Submit SERS New Hire Reporting

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  •  Reconcile checks.
    • To Auto-reconcile checks with a file from the bank:
      •  Go to Payments/Check Register and click on Auto-Reconcile tab.
      •  Enter Reconciliation Date for reconciliation.
      •  Be sure Pay Rec Format is correct (will stay after entering first time)
      •   Choose file and Click UPLOAD
    • To reconcile checks manually.
      •  Go to Payments/Check Register
      •  Use Grid to Filter to get just status of “Paid”
      •  Click the box next to the checks you want to reconcile
      •  Click on Reconcile Tab
  •  Generate an Outstanding Checks Report.
    • Go to Reports/SSDT Outstanding Checks Report
      •  Forma-Choose the format from the drop down 
      •  Page Size-Choose from drop down 
      •  Orientation-Choose from drop down 
      •  Name-Default is Outstanding Checks. Can be changed f desired
      •  Start Date-Enter in a Start Date
      •  End Date-Enter in an End Date
      •  Click Generate Report

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    • OR

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    • Go to Reports/Payment Transaction Status Report
      •  Sort Options-Select from the drop down
      •  Payment Transaction Type Options-Select from drop down
      •  Payment Transaction Status-Select from drop down 
      •  Bank Account-Select from drop down
      •  Starting Check Number-enter a specific check number or leave blank for all outstanding
      •  Ending Check Number-enter a specific check number or leave blank for all outstanding
      •  Issue Start Date-enter a specific issue start date
      •  Issue Stop Date-enter a specific issue stop date
      •  Reconciled Start Date-enter a specific reconcile start date or leave blank for all outstanding
      •  Reconciled Stop date-enter a specific reconcile stop date or leave blank for all outstanding
      •  Void Start Date-enter a specific void start date or leave blank for all outstanding
      •  Void Stop Date-enter specific void stop date or leave blank for all outstanding
      •  Click Generate Report

6.  Process Sick/Vacation Benefit Accruals (If Applicable) 

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  •  Run Quarter Report
    • Go to Reports/Quarter Report
    • Year- Should be defaulted to current year
    • Quarter-Should be defaulted to current quarter
    • Sort By- Choose sorting option from drop down
    • Click Generate Report         
  •  Balance Quarter Report
    • Payroll Item checks for the quarter should equal the total Payroll Items showing on the Quarter Report. 
      • Be sure to verify the electronic transfers of Federal and Medicare payments as well. This should be true for every Payroll Item code.
    •  The total gross showing on Quarter Report should equal the total of all payroll disbursement checks created during Payroll Posting to USAS for the quarter.
  •  Balance Gross
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In the "Totals Summary" section of the Quarter Report, the gross and adjusted gross should balance using a manual calculation.

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        Gross

                    ‾ Annuities

                    Calculated Adjusted Gross


Note

In the redesign software there is no clearing of quarter to date totals.

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