Page tree

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.


Note
Wages that were constructively received by the employee while he or she was alive are reported on Form W-2 as any other regular wage payment, even if you may have to reissue the payment in the name of the estate or beneficiary.
  •  1. Enter stop dates on all voluntary deductions that should not be withheld.

...

  •  2. Enter stop dates on the Ohio and OSDI Tax Deductions

...

  •  3. Enter a stop date for the City deduction if they DO NOT tax the payment
  •  

    4. Change the Federal Tax record to "P" (percentage) and enter 0%

...

  • in the 'Tax Percent' field.

    Tip
    This prevents Federal tax from being withheld.


  •  5. If retirement should not be withheld, remove the retirement code from JOBSCN.

...

  •  6. Calculate amount due to employee for most recent payroll. ie. accrued wages (amount earned but not yet paid), unused vacation, etc.
  •  

    7. Change name in BIOSCN to "estate of ... " or Wife.

    Note
    You will want to check with your Legal or Tax advisor to be sure of the proper usage of name.


  •  8. Process payroll as normal.

...

  •  9. After pay is complete, change name in BIOSCN back to original name.
  •  

    10. Using DEDSCN, reduce the total gross (YTD,QTD, FYTD) on the Federal Tax record by the amount of the gross paid to the estate.

    Info
    This amount is reportable on the 1099.

...


  •  

    11. Using DEDSCN, reduce the taxable gross (YTD, QTD, FYTD) on the Federal Tax record by the amount of the gross paid to the estate minus any annuities that may have been withheld on that last payment.

    Info
    This amount is reportable on the 1099.

...

  •  


  •  12. In

...

  • USASWeb/Vendors
    •  Create a vendor payable to the estate

...

    •  1099 type should be set to Other Income
    •  Enter ID #
    •  Enter gross amount paid to the estate

...

    • in the Calendar YTD total field
    •  


      Expand
      titleUSASWeb/Vendor Screenshot

      Image Added



Tip
W2PROC will flag a warning for this employee indicating total  annuities do not equal total gross less taxable gross. This warning is Okay  and can be ignored. May want to attach notes to the W2REPT at Yr-End indicating why the warning is valid.



Info
The total gross on QRTRPT will be short compared to the total  gross from the warrant checks processed for the payrolls, by the gross paid to the estate.

...