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If paid part of the calendar year through warrant and part of the calendar year through USPS and district wants the amount to appear on the W2 as wages and in box 14 as fringe benefits:

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titleOption #1

Option #1

  • Determine the amount paid through warrant, this will be the total
  • Calculate the amount of medicare tax as it applies to the total
  • If there is medicare pickup be sure to inflate the amounts as well as the taxable gross
  • Before the last pay of the calendar year, enter this amount on the medicare record as an error adjustment
    both employee and employer amounts
  • If city withholding is needed, calculate the amount of city tax as it applies to the total
  • Before the last pay of the calendar year, enter this amount on the city record(s) as an error adjustment
  • Manually reduce the total and taxable gross amount on the federal and Ohio records
    by the amount paid through USPS (W2PROC will add it back to these figures based on the
    fringe field on the 001 record)
  • Manually increase the total and taxable gross amounts on the OSDI records by the amount paid
    through warrant
  • Enter both the amount paid through warrant and the amount paid through USPS in the fringe field on the 001 record 

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