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Δ  21) Notify NWOCA via email (mail_staff_fis@nwoca.org) that your STRS data is ready to submit to STRS electronically.

Δ  22)

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Note

The totals for regular and rehired retirees are separated on the report since the STRS Recap Sheet requires that these be reported separately.

Δ  23) If you used the STRS Recap Sheet you received in the mail send the original copy of the STRS Recap Sheet to STRS.

Δ  24) Retain a copy of the Recap Sheet for your records.

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Run ANNSTRSSND to submit STRS annual reporting information electronically to STRS.

Quarter-End Closing Completion

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23) Run SURCHG if desired. This program is designed to assist you with verifying the SERS surcharge calculations and GAAP reporting. See the SURCHG chapter of the USPS Reference Manual for more information.

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24) Run CLRATD after the year-end EMIS staff data is complete and the quarter end reports are printed, but before long term illness days are input for the new fiscal year. This program will clear the long term illness field on USPSCN/BIOSCN.

Fiscal Year-End Closing

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25) Run @PAY:USPS_FISCAL_COPY or from the MENU>USPSFISCAL to make a copy of your payroll files for the fiscal year.

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26) Due to the importance of securing a copy of the payroll files once the fiscal copy procedure is complete, you will receive an automated email message indicating you are NOT to proceed with the next step in this procedure until notified by NWOCA.

♦  The NWOCA Fiscal Staff will insure the copy procedure ran successfully and will then respond to you via email with instructions to continue with the procedure. Please wait until this message is received from NWOCA before proceeding. We will attempt to contact you as soon as possible.

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27) Run USPAUDIT to create a USPS submission file for Auditors.

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28) Run QRTRPT again, this time clearing all data for the quarter and the fiscal year (option F). In addition, when this option is chosen a prompt will ask if you would like to clear the EMIS specific fields in JOBSCN.

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29) To insure the data cleared correctly, run the QRTRPT program again (demand option N) and verify that the fiscal year to date totals on the report are zero.


Post Fiscal Year-End Closing

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♦  Certain Pay Types can be processed on advance jobs. See the STRS chapter of the USPS User Guide for details

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30) STRS follow-up on the Advance after all summer pays:

Ο  A) Run USPSDAT/USPCON. Verify the advance amount now shows as zero dollars.

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♦  Any difference should be reported to STRS as a prior fiscal year correction if necessary. As suggested on the STRS Recap Sheet Guide, the district may want to track these adjustments.

Ο  B) Contact NWOCA to have any remaining STRS advance amounts removed from USPSDAT/USPCON.

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