...
| Warning |
|---|
Due to the importance of your USPEMX.SEQ and/or USPEMX_EMISR.SEQ file(s), please do not proceed with the next step until notified by NWOCA with an email. NWOCA will run a procedure on their end to preserve the file(s). |
STRSAD Pre-Run
Is is advised you run STRSAD, choosing option 1- Projection of STRS advanced payments before your final June processing. Verify all jobs that should be advancing are. Verify and correct any errors as possible on the reports.
- STRSAD.TXT - report lists all advanced jobs for the district.
- STRSAD.RPT - report lists complete fiscal year-end report for all STRS employees.
- NONADV.TXT - report lists STRS employees whose jobs will not be advanced.
- Verify the following:
- Jobs listed on the report should not be advancing.
- Verify the following:
Month-End Closing
- 3. Run RETIRE/STRSMONTH. When the 'Clear STRS MTD accumulators' field is set to Y, the month to date accumulators on the 450/591/691 DEDSCN records are cleared and the 'New employee' flag (previously Y and R) will be set to "N"on the 450 DEDSCN record.
- Under Reporting Options:
- Single or Double spaced detail = your preference
- Clear STRS MTD accumulators = the report can be generated the first time with this prompt set to N for verification purposes, then another time with this prompt set to Y.
- Reporting month and year = current processing month
- Include employees with FYTD amount only = user preference
- Under Reporting Options:
- 4. Run RETIRE/SERSMONTH. When the 'Clear SERS MTD accumulators' field is set to Y, the month-to-date accumulators on the 400, 590, 690 DEDSCN records are cleared and the 'New employee' flag (previously set to Y or R) will be set to 'N' on the 400 DEDSCN record. AUDRPT creates month-end reporting for CHKSTS, BENRPT, ABS101, and SERSMONTH out on PAYROLLCD.
- Under Reporting Options:
- Single or Double spaced detail = your preference
- Clear SERS MTD accumulators = the report can be generated the first time with this prompt set to N for verification purposes, then another time with this prompt set to Y.
- Reporting month and year = current processing month
- Include employees with FYTD amount only = user preference
- Under Reporting Options:
- 5. Balance the payroll account (when statement is received from bank).
- Run CHKSTA/RECONCILE or PAYREC to reconcile checks.
- Run CHKSTS to generate an outstanding check register.
- Print Option = P (Paid)
- Check Type= A (All Checks)
- Check Selection/Issue Date/Reconciliation Date = all fields should blank
- 6. Run BENACC (if applicable).
- Accrual = Use for vacation and/or sick leave.
- Reset = Use for personal leave.
- PLTOSI = Use to convert unused personal leave to sick leave.
- PLTOPAY = Use to convert unused personal leave to pay.
...