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Provided no messages appear in the form described above, the user may proceed

Monthly CD/Reports

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  •  11

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  • Log into your "B" account and at the menu prompt enter the command:
    Code Block
    Menu>MONTHLYCD
    Info

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  • You will be prompted whether you want to generate the reports for NOW or LATER. (NOW would cause it to run immediately and LATER will run at night.) We recommend LATER to relieve load on the system during the day.
Info

Please IGNORE the message at the end of the MONTHLYCD program that tells you to wait to run ADJUST until after MONTHLYCD has completed. This message is there for the benefit of the majority of the districts around the state who do not utilize monthly copy accounts. As long as you run MONTHLYCD from your "B" account you can set it run for later and still run ADJUST from your live account immediately

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Note

Upon completion of MonthlyCD you will receive an email message in your "B" account; the reports will be accessible via the following URL:

 www.nwoca.org/fiscdrom/xx

-xx meaning the two character abbreviation used for your districts archive account

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  •  12

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  • . Please verify that the reports appear on the web page and are correct.

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  •  

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  • 13

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  • . Generate any additional month-end reports from your "B" account

ADJUST

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  •  14

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  • . Log into your NORMAL account and run the ADJUST program.
    Code Block
    MENU>ADJUST

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    •  Indicate to the program that you desire to perform month end processing and you are indeed completed with processing for that month. The ADJUST program will also automatically calculate your SM2 for the month.
Warning

YOU MUST NOT BE RUNNING ANY OTHER PROGRAMS FROM YOUR NORMAL ACCOUNT DURING THIS PROCESS (THAT INCLUDES THE WEB AND PAYROLL PROGRAMS!)

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Fiscal Year-End Closing

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  •  15

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  • . Run ADJUST from your NORMAL account
    Code Block
    MENU>ADJUST
    •  Select the "Year-End" option and run for "FISCAL"
Info

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You will be preparing your fiscal year-end reports from your "B" account; therefore you may indicate to this program that you have already generated those reports.
Info

Once you have completed the above steps, you have completely closed your NORMAL account for June and can begin processing for July.

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  •  16

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  • . Run the USAEMSEDT program - from your "B" account
    Code Block
    MENU>USAEMSEDT

MENU>USAEMSEDT

Warning

An update has been made to the USAEMSEDT program for FY2016 per AOS bulletin 2015-004, the Single Audit threshold has been updated from $500,000 to $750,000 in the Federal Assistance Summary option. Be sure your Federal Assistance Summary record is set properly. Below is a screenshot of changing the flag on the Federal Assistance Summary record.

Code Block
Menu> usaemsedt
This program allows entry of miscellaneous
information required for EMIS reporting.
 
*** Main Menu ***
     1 - Cash Reconciliation
     2 - Federal Assistance Programs - Summary
     3 - Federal Assistance Programs - Detail
     4 - Civil Proceedings
     5 - Exit Program
 
***System Manager Only***
     6 - Change flags
 
Enter option < 5>: _
                   2
  
*** Federal Assistance Programs - Summary ***
 
Enter Option (A/C/D/L/R/E/? <?>): _
                                  c
 
Federal Assistance Programs Summary
 1. Entity                : SARA LOCAL SCHOOLS  
 2. County                : HENRY     
 3. Fiscal Year End       : 2017
 4. Total Federal Expenditures
        This Fiscal Period: Under $750,000
 5. Comments: 
 
Enter field number to change or <CR> if no change: _
Enter '9' to display record.                       4
 
Total Federal Expenditures This Fiscal Period:
 
Do you have $750,000 or more in Federal Expenditures
this Fiscal Period (Y/N <N>):_
                             


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