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  •  1. Run QRTRPT selecting the demand option (N).
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    2.  In the "Totals" section of QRTRPT, the gross and adjusted gross should balance using a manual calculation

    Panel

        Gross
      - Annuities

    Adjusted gross calculated


    Tip
    The Adjusted gross calculated should equal the adjusted gross amount from QRTRPT. This should be true for all adjusted gross figures in the "Totals" section


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    3. All deduction checks for the quarter should equal the total deductions showing on QRTRPT.

    Tip

    This should be true for every deduction code


    • Be sure to verify the electronic transfers of federal and Medicare payments as well.

    This should be true for every deduction code
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    4. The total gross showing on QRTRPT should equal the total of all payroll clearance checks created during CHKUPD for the quarter.

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    5. It is recommended that you balance Balance the W2REPT quarterly to minimize problems at calendar year-end.

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       Run W2PROC. Check the W2ERR.TXT report for errors.

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      Complete and balance the W2REPT Reconciliation Worksheet for the quarter following the directions on the Worksheet.

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      Balance the deduction totals (taxes and annuities) on the W2REPT.TXT report with the totals from the DEDRPT.TXT reports from the quarter

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      Balance the gross amounts on the W2REPT.TXT report with PAYRPT.TXT reports for the quarter 

      Tip
      These amounts may not balance due to the way W2PROC handles certain amounts (e.g. Medicare pickup)


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      If errors are discovered, check employees that had exception processing during the quarter such as voided checks, error adjustments, or manual changes in USPSCN.

      Tip
      The AUDRPT program can be useful in identifying these problems


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    6. Run PAYDED, to generate a non-zero deduction listing. To do so, set the "Payment Option" to A, leaving the "Pay Cycle" and "Deduction Codes" fields blank.

    • On DEDRPT.TXT, verify that there are no outstanding deduction amounts.

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    7. The total of all board paid amounts (if tracked on the system) should equal the total of all warrant checks to the vendor or deduction company.

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    8. Complete and file any required quarter-end submission forms.

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    9. For city withholdings, take the total gross times the percentage to be sure the tax withheld and submitted are correct.

    Tip

    Mobile employees could cause discrepancies.


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    10. Run ODJFSRPT setting the "Create a submission file" to N to generate a report only

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      Check all totals carefully for accuracy.

      Tip
      If necessary, adjustments can be made using USPSCN/ATDSCN.


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    11. When all data is correct, run ODJFSRPT again, this time indicating that you want to create a tape file for submission.

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